Your account
Your account is your own corner of the admin: your name, the email you sign in with, your password, and how you want to be told about things. Everybody can change these for themselves, whatever their role.
Opening your profile
Section titled “Opening your profile”Click your name at the bottom of the sidebar. Your profile opens with your name as the heading, your email under it, and a badge that says administrator (if you manage the whole installation) or member.
The profile has two tabs: Account and Notifications.
Your name and email
Section titled “Your name and email”The Who you are card on the Account tab holds:
| Field | What it is |
|---|---|
| Name | What other people see, for example in the activity log and in notifications |
| The address you sign in with. Notifications by email go here too |
Change what you need and click Save. You should see the message “Profile saved”. The Save button stays grey until you actually change something.
If the new email is already used by another account, the admin says so under the field and nothing is saved.
Your password
Section titled “Your password”The Password card on the same tab changes your password.
- Type your Current password.
- Type the new one into New password. It needs at least 12 characters.
- Type it again into New password, again. If the two differ, you see “The two do not match.”
- Click Change password.
You should see the message “Password changed”. Your other devices stay signed in.
Notifications
Section titled “Notifications”The Notifications tab decides what you are told about and where it reaches you.
What to be told about
Section titled “What to be told about”The table lists each kind of notification, grouped into Content and Spaces, with a switch per channel:
| Channel | Where it reaches you |
|---|---|
| In the admin | The bell in the top bar, and the Notifications page |
| By email | The email address on your profile |
| Push | Browsers where you switched notifications on (see below) |
The kinds of notification are:
| Notification | When it comes | On by default |
|---|---|---|
| A document awaits your approval | Someone who may not publish a type you can publish submitted a document | In the admin, by email, push |
| Your document was approved | A reviewer approved and published a document you submitted | In the admin, by email, push |
| Your document was sent back | A reviewer returned a document you submitted, with a note | In the admin, by email, push |
| A request for approval was withdrawn | The author took back a document that was waiting for you | In the admin |
| You were added to a space, or your role changed | An administrator gave you a role in a space | In the admin, by email |
Switch off what you do not want, then click Save. You should see the message “Notification preferences saved”. Switching a notification off everywhere means you are not told at all.
A channel marked not set up here is greyed out: the installation has no mail server, or no push keys, configured. Ask whoever runs your installation if you need it.
How approvals work is explained in Notifications and approvals.
Push notifications in this browser
Section titled “Push notifications in this browser”Push notifications appear on your computer or phone even when the admin is closed. They work per browser, so you switch them on in each browser you want them in.
- On the Notifications tab, find the card This browser.
- Click the switch Turn notifications on here.
- When your browser asks whether the site may show notifications, allow it.
The switch now says Notifications are on here, and your browser appears in the list Browsers that get notified, marked this one. To stop a browser from being notified, click the trash button next to it in that list, or switch the switch off in that browser.
If the card says notifications are blocked, your browser was told not to allow them for this site. Allow them in the browser’s site settings and come back. Push also needs the admin to run on a secure https:// address, so it may not be available while you try Manablox on your own computer.
Light and dark
Section titled “Light and dark”The theme button at the bottom of the sidebar, next to your name, switches the look of the admin. Each click moves one step:
| Icon | Setting |
|---|---|
| Sun | Always light |
| Moon | Always dark |
| Screen | Follows your computer’s setting (the default) |
Hover over the button to see the current setting. The choice is remembered in this browser only.
Signing out
Section titled “Signing out”Click the Sign out button at the very bottom right of the sidebar, next to the theme button. The admin returns to the sign-in page. You stay signed in on your other devices.
If you think someone else is using your account, ask an administrator to sign you out everywhere and to set a new password; see Users and roles.
What only an administrator can change
Section titled “What only an administrator can change”You cannot change your own role or your memberships in spaces. An owner or admin of a space changes your role there (Spaces and members); an administrator of the installation manages accounts (Users and roles).