Spaces and members

A space is one website or channel, with its own content, languages, images, menus and people. Everything about a space is managed in one place: Settings > Spaces. This page shows how to create a space, change its settings and add the people who work in it.

Who can do what

Task	Who may do it
Create or import a space	Administrators of the installation
Change a space’s settings	The space’s owners and admins
Add, remove and change members	The space’s owners and admins
Delete a space	The space’s owners

The Settings entry in the sidebar only appears for people who may change the current space’s settings.

Finding your spaces

In the sidebar, click Settings. The Spaces tab opens, and the side panel on the left lists every space you are a member of (an administrator sees all spaces). A small dot marks the space you are currently working in.

Click a space in the list to see its details on the right. If it is not the space you are working in, a Work in this space button switches the whole admin to it. You can also switch spaces at any time with the space switcher at the top of the sidebar.

Creating a space

1. Go to Settings > Spaces and click the + button (New space) at the top of the side panel. You can also press n.
2. In the New space dialog, type a Name, for example Company website. The Technical name fills itself in as company-website.
3. Enter the Frontend URL: the address of the website that shows this space, for example https://www.example.com. It starts as http://localhost:3005, where the starter website runs on a developer’s computer. Ask whoever builds the website if you do not know it yet; you can change it later.
4. Pick the Locales (languages) and the Default locale. See Languages and translations.
5. Under Start with, choose how the space begins (see below).
6. Click Create space.

You should see the message Space "Company website" created, and the new space appears in the list. You become its owner.

Caution

The technical name cannot be changed after the space is created. Websites and programs use it to find the space, so pick something short and lasting. It may only contain lower-case letters, digits, hyphens and underscores, and must start with a letter; the admin corrects what you type.

Start with

Choice	What you get
Empty space	No content types, documents or menus. You build everything yourself
Basic setup	A small working website to look at and learn from (see below)
Describe it	You describe the site in a few sentences, and AI designs the document and block types for it. Only offered when a space you can use has AI set up; see AI

The Basic setup creates:

What	Details
Teaser block	Headline, Body (rich text) and Image
Page type	Summary and Components (a Blocks field with teasers), both translated
Article type	Date and Image in the sidebar, Summary and Body translated
Documents	Home, About and Blog pages, and a “Hello world” article under Blog, all published in the default language
Home page	Home, with two teasers side by side on a grid
Menu	“Main navigation” with links to the three pages

It is built as if someone had created it by hand, so you can open, change or delete every part of it.

Importing a space

A space exported from another Manablox installation can be brought in with the upload button (Import a space) next to + in the side panel. See Moving a space.

Changing a space’s settings

Select the space in Settings > Spaces. The Settings card holds:

Field	What it is
Name	The space’s name everywhere in the admin. Can be changed at any time
Frontend URL	The address of the website that shows this space
Locales	The languages the space is written in
Default locale	The main language. A website that does not ask for a language gets this one

Change what you need and click Save changes. You should see the message “Space settings saved”.

Under the fields, the card also tells you whether the space has a home page. The home page is chosen with the star in the content tree; see Editing content.

What the frontend URL is for

• Visit site in the top bar opens this address in a new tab.
• The Visual editor shows the website inside the admin while you edit, by loading this address followed by /preview. It only works if the website was built with such a preview page; see Preview and the visual editor.

A new space is suggested the address http://localhost:3005, where the starter website runs on a developer’s computer. For any other website, replace it with the website’s real address, or the Visual editor will show an empty frame.

Members

The Members card, next to the settings, lists everyone who works in the space, each with a role.

Adding members

1. Click Add members on the Members card.
2. Search by name or email, and tick everyone you want to add.
3. Choose their Role. Everyone you picked gets this role; you can change it per person afterwards.
4. Click Add (the button shows how many people you picked).

You should see the message “Member added” (or how many were added). The people you added get a notification about it.

The list only shows people who already have an account. New accounts are created by an administrator under Settings > Users; see Users and roles.

Changing a role or removing someone

• To change a member’s role, pick another one in the dropdown on their row. You should see “Role changed to” followed by the role.
• To remove a member, click the trash button on their row and confirm with Remove member. They lose access to this space; their account and their other spaces are untouched.

A space always keeps at least one owner. Removing or demoting the last owner is refused with “A space needs at least one owner - promote someone else first.”

The built-in roles

Every space has these five roles:

Role	What it may do
Owner	Everything, including deleting the space
Admin	Everything except deleting the space
Editor	Read, write, delete and publish content; upload and delete assets; edit menus; see workflows, webhooks, members and roles; use AI
Author	Write and delete content, but never publish; upload assets; use AI
Viewer	Read only

A space can also have roles of its own, with exactly the permissions your team needs. They are defined under Settings > Roles; see Users and roles.

Uploads and transfer

Two more cards belong to each space:

• Uploads decides which file types and sizes the space’s asset library accepts. See Images and files.
• Export and transfer downloads the space as a file, for a backup or to move it to another installation. See Moving a space.

Deleting a space

At the bottom of the space’s details, the card Delete this space has a Delete space button. Only owners see it.

1. Click Delete space.
2. Type the space’s technical name into the box to confirm.
3. Click Delete space in the dialog.

The space is removed with its content, its content types and the assets no other space uses. This cannot be undone. Export the space first if you might need it again; see Moving a space.